Программа среднего профессионального образования

46.02.01 Документационное обеспечение управления и архивоведение

Дисциплина: Иностранный язык (профессиональный)

Практическое занятие 6


Выполнил:

Обучающийся

Преподаватель:

Гоголева Елена Александровна


Задание 1. (максимальное количество баллов – 3 балла)

Прочитайте и письменно переведите текст.

 

KEY STEP IN RECORDS MANAGEMENT

There are several steps in records management, each of them is very important and has its role. But the most important part in records management is the file plan. A file plan describes every type of records in the organization, the location where they should be stored, the rules applying to them, the retention schedule and timeline, manner of their disposition, and the person or persons responsible for their management.

At a minimum the records retention schedule notes how long records must be retained along with their ultimate disposition. In addition a retention schedule may indicate:

o a legal or regulatory citation that mandates a specific retention o how long the records should be maintained in active on-site files o how long it may need to be retained in off-site inactive storage o whether it is a vital record

The final administrative action taken by an organization with regard to records is disposition; these actions typically fall into two categories:

destruction via disposal in trash or recycling, shredding, macerating, Transfer to an archives for permanent preservation.

Ответ:

КЛЮЧЕВОЙ ШАГ В УПРАВЛЕНИИ ЗАПИСЯМИ

В управлении записями есть несколько этапов, каждый из которых очень важен и играет свою роль. Но самая важная часть в управлении записями - это план файлов. План файлов описывает каждый тип записей в организации, место, где они должны храниться, применяемые к ним правила, график хранения и временные рамки, способ их удаления и лицо или лиц, ответственных за их управление.

Как минимум, в графике хранения записей указывается, как долго должны храниться записи, а также их окончательное удаление. Кроме того, график удержания может указывать:

o правовая или нормативная ссылка, которая предписывает конкретное хранение o как долго записи должны храниться в активных файлах на месте o как долго их может потребоваться хранить в неактивном хранилище за пределами объекта o является ли это жизненно важной записью

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Окончательным административным действием, предпринимаемым организацией в отношении записей, является удаление; эти действия обычно подразделяются на две категории:

уничтожение путем выбрасывания в мусор или вторичной переработки, измельчения, мацерации, передачи в архив для постоянного сохранения.

 

Задание_2._(максимальное_количество_баллов_–_3_балла)'>Задание 2. (максимальное количество баллов – 3 балла)

Ответьте на вопросы по тексту развёрнуто на английском языке (Односложные ответы засчитываться не будут. Отвечать на вопросы нужно полным предложением).

 

1.  What information does the file plan contain?

2.  What information does the retention schedule include?

3.  How are records destroyed? Does it involve any equipment?

Ответ:

1.A file a certain amount of information program or data.A file system is a system for storing files and organizing directories.

2. The retention schedule is not a contribution mechanism but rather a disposal mechanism .The review status which includes the review period and the reviewer can be set at the storage category level folder level and item level.

3.Currently there are three ways of disposing of business papers.Burning is the easiest and cheapest way to get rid of a document.It guarantees the impossibility of recovering information and does not require complex expensive equipment.The disadvantages include a ban on burning papers in the open air which is in effect in localities.

 

Задание 3. (максимальное количество баллов – 3 балла)

Прочитайте и переведите официально-деловое письмо. Составьте подобное письмо на тему «Трудоустройство» по Вашему профилю обучения.

 

201, Fountain Street

Allendale, Michigan

United States

Barrack White (616)-203-3029

Head of Hiring Department   angelina.williams@coverletter.com

Caro Group of Company Ltd

209, Avenue De Lafayette     August 30, 2011

Boston, Massachusetts         

United States 

Dear Mr. White,        

I learned about your job opening for the position of records manager in one of Michigan job portals dated 28th August. I have all the experience and educational background you are looking for in an ideal candidate. As requested in the advertisement, I have enclosed my resume that will give you detailed information about my previous work experience and educational background.

I have worked as a records manager for the past six years in Diamond Company Ltd. My responsibilities in the organization involved recording, storing, and analyzing data of the organization. Further, I ensured that the records met the legal and administrative requirements and also met the financial settlements. Apart from this, I was also responsible for the monitoring and management of the organization budgets. I am capable of identifying the most appropriate records and ensure that only the best is delivered to the management. My problem solving skills provided a lot of benefits in my previous organization for which I was greatly appreciated. I am a person that you can count on. I would love to be a part of your team and work for the betterment and success of the organization in achieving its goals.

It would mutually benefit us if we can meet in person and discuss on this further. You can contact me at (616)-203-3029or you cane-mail me at angelina.williams@coverletter.com.

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Thanking you.

Yours Sincerely,

Angelina Williams

Attachment: Resume and Work Experience Certificates

Ответ:

Hello, dear HR Manager of City Center LLC,

my name is Daria. I found out about your opening of a vacancy for the position of office manager on one of the job portals "I'm looking for a job" on August 28.

Having studied the qualification requirements, I believe that I can be useful for your company in this position. I am ready to provide you with six years of experience as a specialist in the administration department of LLC "Parity", a diploma of higher education, as well as a confident computer proficiency at the user level of MS Office programs (Word, Excel, Outlook, Lotus Notes, etc.).

My responsibilities in the organization included recording, storing and analyzing the organization's data. I was also responsible for monitoring and managing the organization's budgets. I am able to identify the most suitable entries and ensure that only the best will be passed on to management. My successes are marked by the gratitude of the management, I am ready to provide recommendations.

Unfortunately, LLC "Parity", where I currently work, is in liquidation, and therefore I am looking for a new job. I ask you to consider the attached resume. If interested, I expect an invitation for a personal interview.

I am grateful for the attention to my candidacy.

With respect and hope for cooperation,

Velichko Darya Olegovna

You can contact me at any time by phone. +7-987-33-78.

E-mail: ellyasend@ gmail.com .

 

Задание_4._(максимальное_количество_баллов_–_3_балла)'>Задание 4. (максимальное количество баллов – 3 балла)

Прочитайте следующую информацию о различных профессиях. Задайте вопросы к каждому параграфу. Выскажите своё мнение (примерно два предложения на английском языке): какая Вам профессия понравилась, а какая нет? И почему?

Read the following information about different jobs in real. Translate, ask questions about each profession and write which profession do you like or dislike and why?

Mortgage Broker is an independent contractor who helps bring borrowers and lenders together by originating residential and/or commercial loans offered by multiple wholesale lenders.

Mortgage Lender is a mortgage loan company that originates, services, and sells loans to investors or purchasers.

Surveyor. Usually on land deals, this person takes a legal description of the property and maps out the exact boundaries. The legal description in many cases re- 38 fers to physical landmarks. Those landmarks can change over time – and there may be unintentional or intentional encroachment by neighbors over time. Neighbors may have even been given permission, for example, to put a driveway on a neighbor's property, but when the house is sold, the driveway can become a point of contention.

Title Companies. Once the purchase contract on a property is completed, terms are agreed upon, and financing arrangements have been made, the lender orders a title search of the property to be purchased. Depending on the region, a title company or practicing attorney can conduct this search. A title search is the examination of public records to determine that the person selling the property has the right to sell it and the buyer is getting all the rights to the property.

Transaction Broker also called a 'facilitator' or 'statutory broker' in some states; these terms refer to real estate professionals who enter into a non agency relationship with their clients, that is governed by statutorily-defined duties. The statutorily defined duties of a transaction broker replace the common-law agency principles that otherwise govern the relationship between a practitioner and a client and impose a fiduciary duty – or heightened legal duty – upon the real estate professional who is in an agency relationship with a client.

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Ответ:

Mortgage Broker 

If the client likes it he will not have to make his own efforts to determine the best program.

Don't like the cost of services that are not acceptable for all customers.

 Mortgage Lender 

I like taking out a loan for the purchase of real estate you get a rare opportunity to improve your living conditions.

Don't like the problem of lending in Russia is the high cost of loans.

Surveyor. 

I like the demand for the profession – no construction can do without geodetic training.

I don't like physically hard work.

Title Companies

I like the opportunity to combine the efforts of several people documentarily.

I don't like the need for strict accounting.

Transaction Broker 

I like the opportunity for career growth and the establishment of the necessary connections.

I don't like the high threshold for entering the profession negotiation skills are required.

Задание 5. (максимальное количество баллов – 3 балла)

Работа со словарём. Отметьте новые слова, найдите их значение в словаре, выпишите эти слова в отдельный столбик. Составьте с каждым выписанным словом предложение на английском языке.

Paperless office

A paperless office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form. Proponents claim that "going paperless" can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment.

The "paperless office" was a publicist's slogan, intended to describe the office of the future. The idea was that office automation would make paper redundant for routine tasks such as record-keepingand bookkeeping, and it came to prominence with the introduction of the personal computer. While the prediction of a PC on every desk was remarkably prophetic, the "paperless office" was not. Improvements in printers and photocopiers have made it much easier to reproduce documents in bulk, causing the worldwide use of office paper to more than double from 1980 to 2000. This has been attributed to the increased ease of document production and widespread use of electronic communication, which has resulted in users receiving large numbers of documents that are often printed out. However, since about 2000, the global use of office paper has leveled off and is now decreasing, which has been attributed to a generation shift; younger people print out less documents, and prefer to read them on afull-colorinteractive display screen.

The key aspect of the paperless office philosophy is the conversion of paper documents, photos, engineering plans, microfiche and all the other paper based systems to digital documents. Technologies that may be used for this include scanners, digital mail solutions, book copiers, wide format scanners (for engineering drawings), microfiche scanners, fax to PDF conversion, online post offices, multifunction printers and document management systems.

A major difficulty in "going paperless" is that much of a business's communication is with other businesses and individuals, as opposed to just being internal. Electronic communication requires both the sender and the recipient to have easy access to appropriate software and hardware.

There may be costs and temporary productivity losses when converting to a paperless office. Government regulations and business policy may also slow down the change. Businesses may encounter technological difficulties such as file format compatibility, longevity of digital documents, system stability, and employees and clients not having appropriate technological skills.

 

Задание 6. (максимальное количество баллов – 3 балла)

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Согласно получаемой специальности составьте резюме. Резюме должно быть полностью на английском языке.

Ответ:

Clerk

Full employment

40,000 rubles .

Work experience of 5 years and 6 months

Clerk

Office LLC, Moscow

Responsibilities:

- I manually transfer cash transactions to the 1C program (2100 checks per month).

- I draw up primary documents: acts, contracts (signature and affixing of seals) — more than 300 per day.

- I send by courier the primary accounting documentation (checking the documents sent for the correctness of registration, checking the client's card for the correctness of registration) about 250 documents daily.

- I register incoming correspondence - more than 200 letters daily.

Progress:

- Developed and implemented changes in the process of processing primary documents - as a result, the processing time of documents was reduced from 20 minutes to 10 seconds.

- In the Excel program, I created a product nomenclature table of more than 5000 items, thanks to which the speed of searching for the desired position increased 3 times.

PC Operator

GBOU school No.107, Novosibirsk

Secondary school, teaching staff of 25 people, 600 students

Responsibilities:

- Organized systematic storage and archiving of school documentation in paper and electronic form (from 100 to 200 documents per day).

- Prepared 10 monthly reports of various levels of complexity for the school principal in the 1C and Excel program.

Progress:

- Developed a report on accounting of consumable goods, thanks to which the stable provision of the school's life with everything necessary was ensured without shortage and excessive stocks.

- Developed 3 job descriptions for school employees, which led to an increase in the efficiency of the team by 1.5 times.

Education

Higher education

Daytime/Full - time

2017

M.A.Sholokhov Moscow State University for the Humanities

Faculty: Documentation and archival science

Specialty: Document Management Specialist

About me

Professional skills:

- Competent oral and written speech

- Good knowledge of office programs: Word, Excel, 1C

- Organizational skills

- Skills of receiving incoming calls, registration of documents

- Experience working with a large volume of documents - 150 daily

- Experience in the electronic document management system, knowledge of EMIAS

- Knowledge of office management and document preparation standards

- The ability to highlight the main thing from a large amount of information

Additional information:

Perseverance, responsibility and attentiveness allow me to work efficiently with documents of any volume and content.

.

Foreign languages

English — spoken

 

Задание 7. (максимальное количество баллов – 4 балла)

Вы работаете офис-менеджером в крупной компании. Руководство поручило Вам забронировать Вам билеты на авиарейс, предварительно указав свои предпочтения: рейс должен быть рано утром, билеты бизнес-класса, рейс без пересадок. Составьте примерный диалог с работником аэропорта по бронированию билетов.

Ответ:

- How can I help you?

- I need tickets to Moscow, I can reserve?

- Of course. What day exactly? Are there any preferences?

- The flight must be early in the morning, business class tickets, a non-stop flight.

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